Events
How We Work
The steps we take for successful events
Initial Consultation and Planning Phase
- Client Discovery: In-depth discussions to fully understand the client’s brand, target audience, and specific goals for the exhibition.
- Site and Logistics Planning: Assessing the exhibition space, including location, dimensions, and any site-specific restrictions or opportunities.
- Budgeting and Inventory Assessment: Reviewing the budget in detail and considering existing stock that can be utilized to optimize costs.
Design Phase
- Creative Brainstorming: The design team collaborates, factoring in the client’s brand identity, the intended audience’s preferences, and innovative trends in stand design.
- 3D Modeling and Virtual Walkthroughs: Advanced design tools are used to create detailed 3D models, allowing clients to visualize the stand in a virtual environment.
- Integration of Stock Elements: Where possible, incorporating existing stock items (like display units, or furniture) into the design to enhance cost-effectiveness.
- Client Feedback and Revisions: Presenting designs to the client and making revisions based on their feedback.
- Final Design Approval: Securing final approval from the client on the design
Pre-Construction and Fabrication Phase:
- Custom Fabrication vs. Stock Utilization: Balancing between custom-made components and available stock items to meet design requirements while controlling costs.
- Timeline Management: Scheduling the fabrication process to ensure timely completion, including buffer time for unforeseen delays.
Logistics and Transportation Phase:
- Inventory Management: Organizing and preparing stock items for transportation, ensuring they are in good condition and fit for use.
- Coordination with Venues: Liaising with the event venue for delivery schedules, loading dock access, and any specific setup guidelines.
- Material Sourcing and Fabrication: Procuring materials and constructing components of the stand, often in an off-site workshop.
- Quality Control: Ensuring all components meet quality standards and match the approved design.
Mounting/Installation Phase
- Efficient Assembly: Strategically planning the assembly process to be efficient and minimize on-site construction time.
- On-Site Problem-Solving: Being prepared to make on-the-spot adjustments or repairs, especially when integrating stock components with new custom elements.
During the Exhibition:
- Stand Monitoring: Regular check-ins to ensure the stand remains in top condition throughout the event.
- Stand Management: Providing support during the exhibition, which may include stand maintenance or troubleshooting.
- Client Liaison: Staying in touch with the client to address any issues or needs that arise during the event.
- Inventory Tracking: Keeping track of stock items used in the stand for post-event inventory updates.
Dismantling and Post-Event:
- Organized Dismantling: Systematically taking apart the stand, with a focus on preserving reusable stock components.
- Waste Management: Handling the disposal or recycling of materials
- Stock Replenishment: Assessing the condition of returned stock items and updating inventory records accordingly.
Post-Project Review
- Feedback Session: Meeting with the client to discuss the project’s success and areas for improvement.
- Documentation: Compiling a report or case study for future reference.
Not Just That!
Throughout these stages, effective communication, risk management, and adherence to timelines and budgets are crucial for successful project completion. The exact process may vary depending on the complexity of the project, the size of the company, and specific client requirements.